Records Management Senior Specialist
Ohio University

Applications Accepted From
Public: Open to the public , University Wide, AFSCME 3200 University Wide

Special Instructions to Applicants

PLEASE NOTE: THIS POSITION IS BEING POSTED INTERNALLY AND TO THE PUBLIC SIMULTANEOUSLY IN ORDER TO EXPEDITE THE POSTING PROCESS. HOWEVER, CURRENT OHIO UNIVERSITY AFSCME 3200 EMPLOYEES WILL BE CONSIDERED FIRST.

To apply, after reviewing the position profile below, please submit the brief online application, and attach a current resume, a cover letter, and a list of three professional references with current contact information, including email addresses. Please note, the cover letter should address your professional preparation and interest for the role.

References will be used with discretion late in the process. Successful candidates must pass a comprehensive background check. This position will remain open until filled. For full consideration, please apply by March 10, 2024.

This position is eligible for the following benefits
medical, vision, dental, basic and supplemental life, winter break closure, paid holidays, educational benefits for you and eligible dependents, sick leave, vacation, and retirement.

Posting Number: 20166024S

Job Description

Oversees file storage and records management. Organizes, converts, and integrates files for storage. Locates and retrieves records as requested.

Job Responsibilities

• Acts as liaison between University, community, and outside federal and private agencies to respond to complex requests for all types of records, information, and data.
• Typically supervises and/or leads TAS staff and/or student employees.
• Develops and directs processing, maintenance, and daily operations of data and/or records system(s).
• Assures security and confidentiality and makes decisions pertinent to records according to University policy, government regulations and/or compliance issues.
• Handles requests and coordinates collection of all types of information.
• Prepares and distributes special reports and impact studies for administration having direct impact on University (e.g., subsidy, accreditation).
• Ensures compliance with governmental regulations and University policies, procedures, and guidelines.
• Serves as primary contact for release and protection of confidential and sensitive records.
• Develops and implements procedures related to records management.

Minimum Qualifications

Knowledge of technical and practical concepts, processes, and methods of records management typically obtained by a high school degree or GED or equivalent and a minimum of 5 years of experience within records management. An equivalent combination of education, training, and experience is acceptable.

Specific knowledge, certifications, and licensure will apply at the position level.

Preferred Qualifications

Some college, associate's degree or vocational training.

Experience with PeopleSoft and Astra Schedule.

Experience working in higher education.

Department
Registrar's Office

Pay Rate: Minimum hourly rate $19.38.

Ohio University is proud to offer a robust healthcare plan that includes maternity care, transgender care, counseling and mental healthcare, prescription coverage, vision, dental, orthodontia care, and more. Our robust benefits package also includes paid holidays, sick time, personal time, an instructional fee waiver up to 100% for self and dependents, an excellent retirement plan with up to a 14% employer contribution, a 12-week parental leave program, adoption reimbursement, flextime and flexplace policies, an employee assistance program, access to professional development programs, wellbeing incentive programs, and additional employee resources. Additional information is available at https://www.ohio.edu/hr/benefits

Job Open Date
02/27/2024

Posting Close Date

03/10/2024

Job Category: Classified AFSCME 3200 Bargaining Unit appointment

Months
12 month

Planning Unit: Vice President Enrollment Management

Work Schedule

Monday - Friday from 8:00 a.m. to 5:00 p.m. Eastern (with an hour for lunch) Some evenings and weekend work may be required (generally with advance notice).

Campus: Athens

Expected hours worked per week
40 hours

Expected duration of assignment
On-going

Applicants may contact this person if they have questions about this position.
Angela Andrews, angela.andrews@ohio.edu, 740-593-4213

Diversity Statement

Ohio University is committed to creating a respectful and inclusive educational and workplace environment. Ohio University is an equal access/equal opportunity and affirmative action employer with a strong commitment to building and maintaining a diverse workforce. Women, persons of color, persons with disabilities, and veterans are encouraged to apply.

Job Family/Subfamily
Records Management-Generalist

Career Track & Level
TAS 4

Pay Grade
AF3200 |15|

Clery Act Statistics

"To view the Clery Act Annual Safety and Fire Report https://www.ohio.edu/sites/default/files/sites/equity-civil-rights/files/2023 Annual Security and Fire Safety Report.pd