Procurement Analyst
Billings Clinic

The Procurement Analyst provides organization and affiliate wide analysis to assure the highest quality products, equipment, contract services, and service agreements are purchased at the best value; best value encompasses the best quality and service at the lowest possible cost. The incumbent in this position is responsible to prepare, analyze, negotiate, and summarize request for information and proposals, and present findings and recommendations to the DSCO and various staff and meetings for decision making. The Procurement Analyst also works closely on equipment needs for organization and affiliate construction projects to ensure equipment purchase needs are met on or ahead of construction timelines. The Procurement Analyst, in conjunction with the DSCO optimizes and automates supply chain efficiency and processes to reduce the ongoing cost of business, improve communication, operational control and increase reliability.

Essential Job Functions

•Supports and models behaviors consistent with the mission and philosophy of Billings Clinic. Responsible for the promotion of, and adherence to, the elements of Billings Clinic's Code of Business Conduct and corporate compliance program as it relates to Supply Chain Operations services.
•Maintains a working knowledge of various state and federal procurement/purchasing guidelines such as the Stark Law, Robinson-Patman Act, Sunshine Act, and others as appropriate. (Resource Management, Supply Chain, Purchasing Guidelines)
•Reviews all agreements and participates as needed in contract negotiations. Identify savings opportunities, benchmarks pricing, reviews contract specifications and recommends changes. Compares current contract terms to ensure proposed changes do not negatively impact the organization. Addresses, communicates and documents discrepancies with vendors. Effectively communicates to the DSCO instances in which a manufacturer fails to meet the agreed upon organizational needs. Assures contract compliance by establishing an effective method for validating all vendor contracts at least annually. (Resource Management, Supply Chain, Contract Negotiations)
•Assists DSCO and the Purchasing Supervisor with development of bid specifications, obtains, and reviews bid documents and compares the vendor bid versus the Group Purchasing Organization (GPO) baseline agreement. Prepares bid summaries for Director and executive level review and approval. (Resource Management, Supply Chain, Bids)
•Responsible to obtain, monitor, and track quotes, purchasing, and receipt of equipment for construction projects. Works closely with Facility Services staff, department and affiliate leadership to stay within construction timelines and budgets for equipment procurement. (Resource Management, Supply Chain, Equipment Procurement Tracking)
•Begins the contract process and prepares contracts initiating from Billings Clinic as required. Works closely with Billings Clinic Legal to ensure terms are appropriate and contracts are ready for final signature. (Resource Management, Supply Chain, Contracts)
•Works with affiliate supply chain and leadership staff to provide and ensure cost saving opportunities through GPO optimization and standardization when possible. Reviews affiliate quotes and makes recommendations on best purchasing outcomes. Reviews bid request and contracts as requested. (Resource Management, Supply Chain, Affiliate Relationship)
•Participates in the development and oversight of the department's operating budget. Identifies budget variances and effectively communicates these to the DSCO. (Resource Management, Budget, Department Budget Planning)
•Develops, recommends and implements procurement policies and procedures in coordination with and the approval of the DSCO. (Quality & Regulatory, Policies & Procedures, Assists with Polity Development)
•Maintains records of all analysis and negotiations and maintains a cumulative monthly record of cost savings and cost avoidance for each fiscal year. (Resource Management, Supply Chain, Cost Saving Tracking)
•In collaboration with the DSCO, develops and implements short and long-range plans, and leads, develops and revises programs which enhance department services. (Leadership, Department planning, Dept Planning)
•Demonstrates support for continuous quality improvement principles and techniques to assess and improve processes, systems, and departmental/personnel performance.
•Identifies needs and sets goals for personal growth and development; meets all mandatory Billings Clinic/departmental requirements.
•Maintains competency in all organizational, departmental and outside agency environmental, employee or patient safety standards relevant to job performance.
•Performs other duties as assigned or needed to meet the needs of the department/organization including providing back up to the positions of Purchasing Agent.