Post Award Specialist (Hybrid) - Beckman Institute for Advanced Science and Technology
University of Illinois

Post Award Specialist (Hybrid) - Beckman Institute for Advanced Science and Technology

Beckman Institute for Advanced Science and Technology
The Beckman Institute for Advanced Science and Technology at the University of Illinois Urbana Champaign has an opening for a Post Award Specialist.

Job Summary
The Post Award Specialist will provide support for sponsored research post-award activities for the Beckman Institute. This position will work with stakeholders on budgeting, financial accounting, and reporting on sponsored programs. Must maintain familiarity with federal and University guidelines to effectively administer awards from federal and private sponsors. This position reports to the Associate Director for Business Operations.

Duties & Responsibilities

• Prepare, review, and reconcile monthly grant accounting reports for researchers and management. Ensure the accuracy of various types of expenditures and procurement procedures for all grant funding using professional accountancy knowledge.
• Review and approve the use of grant funds for expenses such as employee appointments, i-Buy orders, Chrome River expenses, and travel reimbursements.
• Review and process sub-award payments on research projects.
• Review progress reports and monitor faculty effort to ensure compliance with policies and make recommendations for changes when necessary.
• Consult with SPA Post Award staff for required documentation, reporting, and close-out activities.
• Maintain knowledge of sponsor rules and regulations for grant expenditures, allowable/unallowable costs, re-budgeting, carryforward, etc.
• Maintain knowledge of SPA guidelines for all post-award activities.
• Assist in the development and maintenance of internal forms and templates related to post-award management.
• Participate in continuing professional development (e.g. conferences, seminars, webinars, etc.) to improve knowledge and judgment.

Specialty Factors

Bachelor's degree in business administration, accounting, finance, economics or a field related to the position. Experience in a business, academic, research or government environment.

Preferred Qualifications

UIUC Certified Sponsored Research Administrator. Minimum of two years' experience working in a university research environment; experience in sponsored research administration; familiarity with University of Illinois policies and systems.

Knowledge, Skills and Abilities

• Exceptional customer service skills including strong written and verbal communication.
• Demonstrated knowledge of accounting principles.
• Ability to work as part of a fast-paced team.
• Effective analytical and problem-solving skills.
• Must be able to multi-task and meet deadlines.
• Working knowledge of MS Office products, especially MS Excel.

Appointment Information

This is a 100% full-time Civil Service 5040B - Grants and Contracts Associate position, appointed on a 12-month basis. The expected start date is as soon as possible after May 20, 2024. The salary range for this position is $60,000-$65,000 per year. Final salary offered will be determined by a thorough assessment of available market data, internal salary equity, candidate experience and qualifications, collective bargaining agreements, and budget constraints. Sponsorship for work authorization is not available for this position. This position is eligible for a hybrid work environment.

For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx.

Application Procedures & Deadline Information

Applications must be received by 6:00 pm (CST) on May 20, 2024. Apply for this position by visiting jobs.illinois.edu and using the Apply Now button at the top or bottom of the posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. Please submit a cover letter, resume, and contact information for three professional references. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact Beckman HR at hr@beckman.illinois.edu. For questions regarding the application process, please contact 217-333-2137.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify .

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted through the reasonable accommodations portal , or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing accessibility@illinois.edu .

Requisition ID: 1024308
Job Category: Administrative
Apply at: https://jobs.illinois.edu

This job has expired.