Office Services Assistant
Carlyle Investment Management, LLC

Position Summary

The principal responsibility of this position is to provide office services support to the NY office. In this position you must be able to prioritize multiple assignments, work well in a team environment, have outstanding organizational skills, the ability to lift heavy packages (up to 50 lbs.), must be familiar with MS Office software, and have prior knowledge of the use of office equipment and basic repair.

Key Duties/Responsibilities

• Tracking of all supply purchases to ensure quarterly budgets are strictly maintained
• Sorting and distribution of incoming mail, Federal Express, UPS, DHL and various other courier packages
• Process outgoing mail using Pitney Bowes postage meter
• Stocking and maintenance of satellite copy rooms and kitchens
• Coordinate and follow up on service calls for printers/faxes/copiers; preventative maintenance on machines
• Upkeep of conference rooms and common areas
• Assist with employee relocations within the office. Moving of files, boxes and sometimes furniture
• Reception (phone) coverage for lunches or breaks
• Miscellaneous:
  • Various maintenance work such as hanging cork boards/art and changing light bulbs
  • Lifting required of incoming boxes
  • Mass production, general copying and binding
  • Other unspecified tasks that are needed to meet the daily operational demands of the office

Qualifications

Education & Certificates

• Bachelor's degree preferred, but not required

Professional Experience

• Familiarity with various office equipment, such as MS Office

Competencies & Attributes

• Flexibility with hours and assignments
• Positive attitude and receptive towards co-workers and professional staff
• Possess good organizational skills
• Ability to prioritize assignments effectively
• Ability to lift up to 50lbs
• Comfortable with adhoc office maintenance

Company Information

The Carlyle Group (NASDAQ: CG) is a global investment firm with $260 billion of assets under management and more than half of the AUM managed by women, across 437 investment vehicles as of March 31, 2021. Founded in 1987 in Washington, DC, Carlyle has grown into one of the world's largest and most successful investment firms, with more than 1,800 professionals operating in 29 offices in North America, South America, Europe, the Middle East, Asia and Australia. Carlyle places an emphasis on development, retention and inclusion as supported by our internal processes and seven Employee Resource Groups (ERGs). Carlyle's purpose is to invest wisely and create value on behalf of its investors, which range from public and private pension funds to wealthy individuals and families to sovereign wealth funds, unions and corporations. Carlyle invests across three segments - Global Private Equity, Global Credit and Investment Solutions - and has expertise in various industries, including: aerospace, defense & government services, consumer & retail, energy, financial services, healthcare, industrial, real estate, technology & business services, telecommunications & media and transportation.
At Carlyle, we know that diverse teams perform better, so we seek to create a community where we continually exchange insights, embrace different perspectives and leverage diversity as a competitive advantage. That is why we are committed to growing and cultivating teams that include people with a variety of perspectives, people who provide unique lenses through which to view potential deals, support and run our business. As our Chief Executive Officer, Kewsong Lee, stated, "We seek to attract individuals from a broad set of backgrounds and experiences because we know that diverse teams ask better questions and inclusive teams find better answers. Our diverse and inclusive community makes us better partners and ultimately, helps us to build better."

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