Executive Assistant/Office Manager
MMC

JOB TITLE: Office Manager/Executive Assistant

JOB TYPE: FLSA Exempt

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Greet office visitors
• Answer and direct inbound phone calls
• Sort and scan daily mail; Track checks received
• Coordinate office activities and operations to secure efficiency and compliance to company policies
• Coordinate technology requests for client meetings; Schedule in Office Space App
• Coordinate Carrier Meetings
• Coordinate trainings; Lunch and Learns
• Coordinate executive communications, including taking calls, responding to emails and interfacing with colleagues and carriers
• Prepare internal and external corporate documents for team members and industry partners; ie Town Halls, office announcements, etc...
• Distribute time sensitive communication materials to appropriate parties
• Order office supplies and maintain inventory
• Coordinate with facilities and vendors
• Maintain office org chart
• Be a culture ambassador for colleagues; work with spirit committee on office events
• Support CEO of Louisiana Companies and Querbes & Nelson
• Prepare and submit expense reports for CEO
• Coordinate travel for CEO
• Schedule meetings and appointments as needed for CEO
• Maintain an organized filing system of paper and electronic documents
• Uphold a strict level of confidentiality
• Provide exceptional customer service and assist colleagues and clients whenever necessary

REQUIREMENTS:

• Must be highly organized and able to work independently
• Must be detail-oriented and very efficient
• Must be flexible and have a great attitude
• Must have the ability to manage multiple projects and priorities in a fast-paced environment
• Must have excellent verbal and written communication skills
• Must be proficient in Word, Excel and PowerPoint

We embrace a culture that celebrates and promotes the many backgrounds, heritages and perspectives of our colleagues and clients. Marsh & McLennan Agency offers competitive salaries and comprehensive benefits and programs including: health and welfare, tuition assistance, 401K, employee assistance program, domestic partnership benefits, career mobility, employee network groups, volunteer opportunities, and other programs. For more information about our company, please visit us at:http://marshmma.com/careers.

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