Executive Assistant
Beacon Hill Staffing Group, LLC

Our client, a higher education institution located on the Upper West Side, Manhattan, is seeking a Temporary Executive Assistant to support the Provost and coordinating the duties of the Provost office staff for a 4-6 week assignment with flexibility to extend. This position will start ASAP and is on campus 5 days a week with some hybrid flexibility. Hours are 9:00am-5:00pm with an hour for lunch and flexibility for overtime. Hourly rate is up to $30/hr DOE.

Responsibilities:

• Manage calendars and schedules for the Provost; understand and react quickly to shifts in priorities, make appointments, set up meetings/conference calls, send reminders, and communicate changes on a timely basis.
• Answer telephones, direct calls, take messages, and respond to inquiries and requests for information as appropriate.
• Coordinate travel arrangements.
• Maintain all office files including confidential personnel matters and audit correspondence and ensure that files are up-to-date and that older files are disposed of in an appropriate manner.
• Interact professionally with a broad range of people including faculty, administrators, students, and members of the Board of Trustees; act as liaison with representatives from other schools on relevant academic and office matters.
• Edit reports and prepare statistical studies as requested.
• Plan special events for the Provost and Provost Office.
• Coordinate and transcribe meetings of the Academic Affairs Committee of the Board of Trustees.
• Manage physical needs of the office including ordering office supplies and coordinating spatial reconfiguration when needed.
• Ad hoc projects as needed

Qualifications:

• Degree preferred
• 3+ years supporting an executive
• Extensive experience and proficiency with the Microsoft Office Suite including Word, Excel, Access, PowerPoint, and Outlook.
• Ability to organize work, set priorities, and follow through on projects requiring meticulous attention to accuracy and detail.
• Excellent written and verbal communication skills
• Ability to meet deadlines and work well under pressure.
• Ability to maintain strict confidentiality.

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)