Department Secretary, 9 month, Center for Health Education Promotion
Millersville University

Department Secretary, 9 month, Center for Health Education Promotion
Millersville University


Department: Staff in Ctr for Health Education and Promotion
Nature of Position: Permanent, Full-time

Job Summary/Basic Function
Reporting to the director or designee, this position supports the Center for Health Education and Promotion (CHEP) at Millersville University. The position requires a willingness to complete tasks in a timely manner and the ability to manage multiple tasks simultaneously.

Located in Lancaster County, Pennsylvania, Millersville University of Pennsylvania is one of the 10 public universities of Pennsylvania's State System of Higher Education. Our pillars of distinction include exceptionally strong student-faculty relationships, numerous programs of distinction, a beautiful campus and vibrant location, and successful job placement for our students. Our students' success, both inside and outside of the classroom, is our highest priority, and we provide numerous opportunities to facilitate their academic, personal, and social growth and development. Almost 70 baccalaureate programs are available for our 6,000 students to find their path. Approximately one thousand graduate students enroll in 21 master's and three doctoral programs. Our faculty are highly respected in their fields and dedicated to the success of students in the classroom, research labs, and in campus life. Over 66,000 alumni live in all 50 states and in 72 countries around the world. We seek individuals who embrace and value our EPPIIC values of exploration, public mission, professionalism, inclusion, integrity, and compassion.

Annual Salary: $26,550.00 plus comprehensive benefits starting on the first day of employment, including:

• Health insurance - Low bi-weekly premium. Employees pay 5% of bi-weekly salary for benefit coverage with ability to pay 2.5% when participating in the wellness program.
• Dental insurance - Coverage is free to employee and dependents after 90 days
• Vision insurance - Coverage is free to employee and dependents after 90 days.
• Group life insurance - equal to annual salary (up to $25,000.00) at no cost to the employee
• Retirement - 2 plans to choose from
• Tuition waiver - employee, spouse, and dependents are eligible
• Vacation leave - up to 11 days accrued per year for first 3 years, increases to 19 days per year after 3 years
• Sick leave - up to 11 days accrued per year, including up to 5 days per year that can be taken to care for a family member
• Holiday leave - 12 days per calendar year

The State System Employee Benefits Summary can be found at https://www.passhe.edu/inside/HR/syshr/Benefit_Summaries/PEBTF_Summary.pdf

At Millersville University we are committed to fostering a learning and working environment that promotes the intersectionality of diversity to foster a climate of inclusion. Employing our EPPIIC values and the principles of Inclusive Excellence, we hold that an inclusive community is a core value that is an essential part of the foundation for our learning and working environment. Millersville University is an equal opportunity employer and, in compliance with federal and state laws and university policy, is committed to providing equal educational and employment opportunities for all persons without regard to age, color, national origin, race, religion, disability, veteran status, sex, sexual orientation, gender identity or gender expression. Individuals from traditionally underrepresented populations are encouraged to apply.

Required Qualifications

• Six months as a clerical assistant 1 OR graduation from high school OR any equivalent combination of experience and training.
• Experience performing moderately complex clerical activities with considerable independence.
• Demonstrated ability to:
  • work with faculty, staff, and students of diverse cultures, racial and ethnic groups, and socioeconomic status.
  • solve problems.
  • handle multiple, complex tasks with accuracy and attention to detail.
  • maintain a professional demeanor in fast-paced work environment.
  • maintain confidentiality and use discretion.
  • work independently.
  • learn academic and office policies.
  • change priorities with little/no notice.
  
  
  
• Excellent customer service skills.
• Excellent oral, written, and interpersonal communication skills.
• Flexibility, willingness, and ability to pursue and adopt new ideas, information, and technology, and process and summarize information.
• Proficiency in standard office technology, including Microsoft Office, Teams, and Zoom.
• Experience managing schedules using software management systems.
• Demonstrated support for diversity, equity, and inclusion.
• Successful interview (including Word and Excel tests).
• Successful completion of three background checks.

Preferred Qualifications

• 2 Years of work experience in clerical/secretarial position(s).
• Experience working at a college or university.
• Experience working directly with students and external vendors or organizations.
• Working knowledge of institutional policies and procedures.

Job Description
The Center for Health Education clerical assistant is responsible for the overall administrative and financial coordination of CHEP, including:

• Assist the director and staff with program development, implementation, and evaluation of various campus-wide programs and events.
• Coordinate the development and implementation of awareness tables at events in conjunction with the peer education team.
• Coordinate all requests for peer education programs with student groups and the campus community.
• Provide customer service for the office by answering phone calls, emails and interacting with walk-in appointments.
• Open and close the office during normal business hours and provide a presence in CHEP for students.
• Monitor and respond to emails for the office.
• Manage the office schedule for the director and student leaders of CHEP, including scheduling meetings for the director and student leaders as appropriate.
• Purchase and reconcile expenditures for CHEP and its affiliated grants.
• Oversee the advertisement, application, hiring, and background check processes for student leaders of CHEP.
• Coordinate the work schedules for student leaders.
• Train and supervise student office employees.
• Conduct data entry for different projects using various software systems.
• Develop communication materials, maintain the website, and coordinate social media campaigns.
• Collect and disseminate data relative to the evaluation of programming and relative committees of the office.
• Run reports on spending, participation, and services utilization.
• Type correspondences, reports, proposals, and other written communication for the program.
• Troubleshoot problems for vendors, faculty, or others providing support to CHEP.
• Ensure compliance with financial processes and procedures of the University.
• Maintain organization of the office and submit work orders as needed.
• Maintain department inventory of educational materials and safer sex kits.
• Submit monthly distribution reports to the director.
• All other duties as assigned.

Essential Functions

• No or very limited physical effort required.
• No or very limited exposure to physical risks.
• Extensive writing skills (prepare and organize complex documents).
• Extensive verbal communication skills (provide information and assistance regularly).
• Basic math skills.
• Most work done at a desk, utilizing a computer and phone.
• Work is normally performed in a typical interior/office work environment.
• Understanding of written and verbal directions.
• Ability to sit for long lengths of time.
• Must be able to lift/pull/push up to 10 pounds.
• Dexterity of hands and fingers to operate a computer keyboard and mouse.

To apply, please visit: https://jobs.millersville.edu/postings/11577








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