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Contract Coordinator
University Overview
The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023.
Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.
The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.
Posted Job Title
Contract Coordinator
Job Profile Title
Contract Coordinator
Job Description Summary
The Division of Facilities and Real Estate Services (FRES) provides the expertise, business process, policies and standards required to plan, design, construct, operate, maintain and renew the physical assets of the University, excluding the health system. In addition, the Division, comprised of approximately five Departments, is responsible for the strategic planning, management and operation of non-academic University property, and collaborating with the neighborhood to create a safe, diverse and economically vibrant destination. With close to 12M square feet of space, FRES maintains 186 buildings on a campus of 276 acres, completes over 60,000 maintenance requests per year, and starts approximately 250 projects a year. FRES is comprised of the following Departments: Administration, Office of the University Architect, Design and Construction, Real Estate, Operations and Maintenance.
The University of Pennsylvania is implementing a campus transformation entitled Penn Connects (http://www.pennconnects.upenn.edu). This comprehensive, award winning effort is expanding the campus over the next 20 years, including the construction of new academic research and recreational facilities. In addition, the University has secured $300M in Century Bond funding and continues to upgrade existing facilities over the coming years. https://www.facilities.upenn.edu/
Job Description
Job Description Summary
The primary function and purpose of this position is to provide Contract Coordination for the Design and Construction Department. Contract Coordination - Process, review, track and file professional service agreements, architect/engineer agreements, on-call task orders, additional service requests, construction management agreements, construction services agreements, purchase order agreements, asbestos abatement agreements, cost events, and insurance renewal processes in a timely manner and in accordance with procedures.
Track and maintain timely processing via logs and other reports.
Provide back-up support for Captial Contracts Manager as necessary.
Provide support to fellow departmental personnel (Project Managers, Capital Accountants, Auditors, General Counsel, etc.) on contract issues.
Interact with designers, contractors, and other vendors on contract issues such as insurance certificates, lien waivers, bond certificates, etc.
Qualifications
A High School Diploma or GED and 3 years to 5 years of experience or equivalent combination of education and experience are required.
This position requires superior communication, interpersonal skills, customer service, and administrative skills. Past experience working with multiple internal and external contacts. Must have proficient computer skills with Microsoft Office and Adobe applications, accurate typing and data entry, high level attention to details, communications, and general office skills. Must be able to be adaptable and handle stressful workload periods, by organizing and prioritizing workload, and be capable of working on multiple tasks simultaneously. Demonstrated experience in establishing methods for managing large volumes of data in a well-structured manner. Experience with e-Builder project management system is preferred. Experience with design and construction contracts is preferred.
Job Location - City, State
Philadelphia, PennsylvaniaContract Coordinator
Department / School
Facilities and Real Estate Services
Pay Range
$20.45 - $29.33 Hourly Rate
Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.
Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.
Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
University Benefits
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