Administrative Assistant
Zoetis

Parsippany-Troy Hills, New Jersey

This job has expired.


PRIMARY RESPONSIBILITIES:

Administrative support to VP, Petcare and VP of Portfolio & Growth Strategy and their direct reports. The applicant should have strong organizational skills, an aptitude for technology, and the ability to prioritize while working independently.

Facilitate meeting logistics including major on-site and offsite meetings (e.g., reserving conference rooms, hotel lodging and meeting space, catering, coordinating attendees and sending invites) Reports and presentations - assist with preparation and development of reports, compile presentation inputs (as needed), and proof presentations for accuracy Support internal and external communication Coordinate compilation of information needed to prepare monthly, key and other reports. Special project support General administrative duties:

  • Travel arrangements - schedule transportation, hotel car etc. and prepare detailed itinerary. Maintain receipts and records. Process expenses through Concur
  • Calendar management - Candidate must possess excellent prioritization skills for calendar maneuvering and proactively manage calendar conflicts
  • Correspondence: sorting, prioritizing and redirecting incoming mail and email communications
  • Prepare meeting agendas and minutes
  • Establish and maintain office procedures and systems (i.e., filing or record keeping systems, ordering supplies, Ariba Administration)
  • Act as point person for coordinating building access for visitors including Zoetis field colleagues, guests and meeting attendees
Desired behaviors:

Know and follow standard processes, procedures and policies as applicable Use judgment to identify and work to resolve most urgent issues Plan, organize and prioritize own work on a daily basis to meet deadlines and plan ahead to anticipate and meet upcoming deadlines Independently identify and respond to daily issues that arise, and identify resource needed to perform job responsibilities

Qualifications

Candidate should have:

Associate degree (preferred) or equivalent and no fewer than 5 years experience as an administrative assistant or coordinator Excellent communication skills with an ability to respond with professionalism in verbal as well as written communication Demonstrated the ability and initiative to work without close supervision, handle multiple tasks with frequent tight deadlines, work well in team environments, and be independent, pro-active, self motivated, and have strong organizational skills. Excellent judgment as well as the ability to work with extremely confidential documents and information The ability to demonstrate flexibility in dealing with change and diversity The ability to work flexible hours Candidate must possess excellent computer skills and a high level of proficiency with Power Point, Excel, Word, Concur, Outlook, SharePoint, Concur and Zoetis software such as GCE, Ariba/ eBuy, and Computron.

Physical Position Requirements

Office setting, some remote work for home possible.

Full time

Regular

Colleague

Any unsolicited resumes sent to Zoetis from a third party, such as an Agency recruiter, including unsolicited resumes sent to a Zoetis mailing address, fax machine or email address, directly to Zoetis employees, or to Zoetis resume database will be considered Zoetis property. Zoetis will NOT pay a fee for any placement resulting from the receipt of an unsolicited resume.

Zoetis will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred by the Agency free of any charges or fees. This includes any Agency that is an approved/engaged vendor but does not have the appropriate approvals to be engaged on a search.

Zoetis is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status or any other protected classification. Disabled individuals are given an equal opportunity to use our online application system. We offer reasonable accommodations as an alternative if requested by an individual with a disability. Please contact Zoetis Colleague Services at zoetiscolleagueservices@zoetis.com to request an accommodation. Zoetis also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as employment eligibility verification requirements of the Immigration and Nationality Act. All applicants must possess or obtain authorization to work in the US for Zoetis. Zoetis retains sole and exclusive discretion to pursue sponsorship for the acquisition or maintenance of nonimmigrant status and employment eligibility, considering factors such as availability of qualified US workers. Individuals requiring sponsorship must disclose this fact. Please note that Zoetis seeks information related to job applications from candidates for jobs in the U.S. solely via the following: (1) our company website at www.Zoetis.com/careers site, or (2) via email to/from addresses using only the Zoetis domain of "@zoetis.com". In addition, Zoetis does not use Google Hangout for any recruitment related activities. Any solicitation or request for information related to job applications with Zoetis via any other means and/or utilizing email addresses with any other domain should be disregarded. In addition, Zoetis will never ask candidates to make any type of personal financial investment related to gaining employment with Zoetis.


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