Accounting Assistant - ATLAS
University of Illinois

Accounting Assistant - ATLAS

College of Liberal Arts & Sciences

University of Illinois at Urbana-Champaign



The College of Liberal Arts & Sciences is home to 15,000 students; 1,300 faculty and staff; and over 186,000 alumni. The college is home to more than 65 units and 70 plus majors. LAS is a diverse and dynamic place made up of incredible people doing impactful work every day at the heart of the university.

Applied Technologies in the Arts and Sciences (ATLAS) is dedicated to providing reliable, secure, and innovative IT services that support and enhance the educational, research, and administrative activities of the College of LAS. ATLAS takes pride in being responsive to clients and is committed to accountability, effectiveness, inclusion, and transparency.

Job Summary
This position will perform basic tasks regarding bookkeeping, accounting, and will be the property control contact for multiple units in the College of Liberal Arts & Sciences.
Duties & Responsibilities

Property Control

• Records when equipment is issued to students, faculty, and staff as requested
• Inventories supplies and tracks orders and payments as required
• Inputs and maintains an inventory record system
• Supervises and performs physical inventory of property and equipment
• Determines equipment surpluses and consults with unit heads on the disposal of surplus items
• Determines which items should be inventoried according to university policy
• Supervises and performs the affixing of property labels to each item of equipment when needed
• Responsible for the tracking of departmental unit equipment
• Main contact with Property Accounting and communicates issues accordingly
• Coordinates with external units for transfers for scrap/surplus disposal items

Accounting

• Reviews vouchers, requisitions, purchase orders, and other transaction documents for completeness, accuracy, availability of funds, appropriateness of transaction, and conformity to policies, procedures, and/or contractual agreements
• Corrects transaction documents, which require revision of other documents or entries as well as the original; initiates other actions
• Posts financial information to journals, registers, and ledgers; enters, stores, and retrieves data
• Reconciles discrepancies by tracing transactions, checking all possible sources of disagreement, reconstructing probable actions, and recognizing the effect on other accounts; prepares correction documents as required
• Participates in compiling and submitting departmental information for recordkeeping and/or reporting
• Provides guidance and training to employees; serves as a resource of information for other departments
• Performs other related duties as assigned to further the mission of the unit

Required Qualifications

1. High school diploma or equivalent.

2. Any one or combination totaling one (1) year (12 months) from the categories below:

a) Course work in accounting, as measured by the following conversion table or its proportional equivalent:

• 6 semester hours equals one (1) year (12 months)

b) Course work in any discipline as measured by the following conversion table or its proportional equivalent:

• 30 semester hours equals one (1) year (12 months)

c) Work experience in bookkeeping, office support, or closely related experience.

Successful Candidates will have:

• Ability to communicate effectively with others
• Awareness of, and sensitivity to, cultural and linguistic differences
• Commitment to diversity and inclusion
• Self-motivated, independently responsible, and resourceful in the way he/she performs the job, ability to determine deadlines and arrange priorities for tasks and projects
• Excellent communication skills, complex, technical information/data in a user-friendly format when communicating with a large and diverse population, and ability to efficiently and effectively solve problems
• Ability to keep records accurately
• Establishing and maintaining positive and effective relationships with all levels of supervision, management, and faculty is essential
• Knowledge of the application of basic bookkeeping methods and procedures
• Knowledge of administrative and clerical procedures and systems such as word processing, spreadsheets, managing files and records, and other office procedures
• Skill in active listening and critical thinking
• Skill in time management
• Ability to compare numbers and detect errors efficiently
• Ability to work independently and exercise good judgment
• Ability to make decisions in accordance with university and departmental policies, rules, and regulations

Appointment Information

This is a 100% full-time Civil Service 3851 - Accounting Assistant position, appointed on a 12-month basis. The expected start date is as soon as possible after the deadline date. The salary for this position is set by a collective bargaining agreement and the rate for the position is $19.77/hour. We strive to provide a competitive salary, considering factors such as available market data, internal equity, candidate experience and qualifications, collective bargaining agreements, and budget constraints. The final salary offer will be determined through a thorough assessment of these elements.

This position is unable to support candidates who require work authorization sponsorship.

For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx .

Application Procedures & Deadline Information

Applications must be received by 6:00 pm (CST) on April 5, 2024. Apply for this position using the Apply Now button on the posting and upload your cover letter, resume (months and years of employment must be included), and names/contact information for three professional references. Please remember to include specific information on how you meet the qualifications of the position in your application materials, including all relevant experiences.

In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact lascollegehiring@illinois.edu. For questions regarding the application process, please contact 217-333-2137.

For assistance with resume creation and mock interviews, please follow this link for University of Illinois Human Resources workshops (held every other week): https://illinois.csod.com/ux/ats/careersite/1/home/requisition/1595?c=illinois

The University of Illinois must also comply with applicable federal export control laws and regulations and, as such, reserves the right to employ restricted party screening procedures for applicants.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify .

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted through the reasonable accommodations portal , or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing accessibility@illinois.edu .

Requisition ID: 1023264
Job Category: Administrative Support
Apply at: https://jobs.illinois.edu

This job has expired.