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Position Title:Accounting Assistant
Reports To:Finance and Operations Manager
Division:Immigration & Refugee Program+ (IRP+)
Department:Harrisonburg Central Account
Job Location:Harrisonburg, Virginia; partially remote
FLSA & Union Status:XNon-ExemptX Non-Bargaining
Church World Service (CWS) is a not-for-profit, faith-based organization transforming communities around the globe through just and sustainable solutions to hunger, poverty, displacement and disaster. CWS does not discriminate on the basis of race, color, religion, sex, national origin, gender identity, genetic information, age, disability or veteran status in employment or in the provision of services.
Primary Purpose: This position is responsible for assisting the office in the daily operations that include office administration, human resources, accounting, and financial bookkeeping support. The position is key in assuring that clients and staff have access to current and accurate financial records.
*Review, process and record all local disbursements and enter complete information into QuickBooks.
*Collect monthly expense reports for Director’s approval, prepare check request forms and submit to CWS Elkhart for processing.
*Prepare monthly credit card statement reconciliations for the director and senior staff. Forward documentation to supervisors for approval within.
*Review, process and submit vendor invoices to CWS NY for processing.
*Receive, document and process all incoming funds and donations and submit to CWS Elkhart.
*Manage inventory records and account for all bulk items purchased (transportation, household items, etc.) to ensure that all items are recorded in client account records.
*Reconcile local bank account and submit copies to CWS Elkhart.
*Maintain R&P, APA and client financial records in client case files, including summary reports from QuickBooks after every payment, with manual notations showing any FLEX funds used.
*Maintain MG financial records including Client funds distribution log, monthly summary of client matching contributions and in-kind distribution forms.
*Maintain postage account and coordinating mailings.
*Document Petty cash used for Director approval and send to CWS Elkhart.
*Purchases office supplies and equipment and maintaining a stock
*Maintains office keys supply and assists with IT support
*Other duties as assigned
High School education required
Prior job experience required
College experience preferred
Accounting experience preferred
QuickBooks experience preferred
Minimum of one year experience in accounting or finance.
Ability and interest in refugee resettlement case management activities.
Ability to provide culturally sensitive assistance to all staff and clients.
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