Staff Accountant, Rebates
Smart&Final Corporate

Commerce, California

Staff Accountant, Rebates
Store Support Center

We are searching for an experienced Staff Accountant, Rebates for our Store Support Center, located at 600 Citadel Drive, Commerce, CA 90040.

Primary Duties and Responsibilities: 

The Staff Accountant, Rebates position reportsto the Supervisor, Warehouse AP and Rebates and is responsible for ensuringthat all rebate related activity is recorded in accordance with company policyand procedure, and cash is collected, in a timely manner.  Provides rebate analysis and assistance tothe Buying department and vendors.  

ESSENTIAL DUTIES AND RESPONSIBILITIES includethe following. Other duties may be assigned.

  • Ensures deals entered into the Rebate system comply with appropriate GAAP accounting and are complete.
  • Reviews deals entered on a daily basis to ensure accuracy of all vendor information, including vendor numbers, item numbers, rates, and contract time period.
  • Manages vendor rebates billing process and performs check application/credit memo application for rebate accounts.
  • Prepares reporting to analyze vendor rebates processed in the fiscal period and communicates analysis with Buying Department.
  • Reconciles and resolves variances between Rebate system, SCP invoice reconciliation system, and SAP/General Ledger.
  • Prepares and monitors rebates vendor aging reports from the general ledger.Analyzes aged rebates and works with vendor community and Buying department to determine course of action to clear aging.
  • Analyzes vendor payback requests, working with vendors and Buying team to determine validity of request, obtain necessary approvals, and ensure paybacks are processed timely.
  • Processes inventory vendor return requests submitted by the Warehouse Operations team and performs related account reconciliation, resolving aged balances as need.
  • Prepares AR Rebates account reconciliations, ensuring all outstanding issues are resolved on a timely basis.
  • Works with IT, Buying, and Vendors to resolve rebate issues
  • Supports the period end close process, including preparation of reports and journal entries.
  • Prepares ad hoc reports utilizing SAP, Simplain/Vendor Portal, GOLD, and BOBJ as needed
  • Provides support for external auditor requests, post auditor requests, vendor inquiries, and Management as needed.

Bachelor'sdegree (B.A.) from four-year college or university with a concentration in Accounting(or a combination of education and experience) and a minimum of three yearsrelated experience and/or training is preferred.  Strong PC skills and the ability to utilizedatabase programs and spreadsheets is required. Incumbents must also have a strongunderstanding of generally accepted accounting principles. 


  • Ability to effectively present informationand respond to questions from external auditors, external companies, groups ofmanagers and associates. 
  • Ability tocommunicate effectively to all levels within the organization. 
  • Abilityto work with mathematical concepts such as profitability and statisticalinference. 
  • Ability to apply conceptssuch as fractions, percentages, ratios, and proportions to practicalsituations. 
  • Ability to analyze financialrecords and perform financial forecasting.
  • Musthave strong PC skills and ability to utilize spreadsheet and word processingprograms, as well as the ability to learn and understand a variety of otheraccounting system applications including SAP, GOLD/Simplain/Vendor Portal, BOBJ,and TM1. 
  • Must have the ability totranslate data to accounting entries.

Smart & Final provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.

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