Purchasing Assistant
EMCOR

SUMMARY

University Mechanical is currently seeking an experienced Purchasing Assistant for our San Diego CA location.

The Purchasing Assistant will aid the Purchasing Manager and Purchasing Department in their duties. Employee is responsible for keeping paperwork accurate and orderly, and to keep the paper flow moving in and out of the department. Employee will serve as backup when department personnel are on vacation or away from the office.

Pay Range: $20 - $25

ESSENTIAL DUTIES AND RESPONSIBILITIES

Note: This is not intended to be neither a detailed nor comprehensive description on any individual employee's job content. Managers set the specific duties and responsibilities for each employee.

• Check pricing from vendors, extend pricing on MR's, total amount, record in Vista, and electronically file.
• Assist in entering purchase orders into Vista.
• Assist in processing invoices and investigate issues as directed.
• Assist Purchasing Manager and/or Agent in keeping multiplier list sheets current for department and estimating department
• Contact vendors for ship-dates, pricing information, and follow up on the status and/or backorders when requested.
• Completing and maintaining appropriate documents, logs and correspondence that support the procurement function.
• Responsible for project material returns and coordinate with vendor.
• Assist in activations of cell and smartphones.
• Assist with submittal preparations as directed.
• Obtain information of new vendors and give to Accounting to process.

QUALIFICATIONS

To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PREFERRED EDUCATION and/or EXPERIENCE

High school graduate. Two years in office environment preferred.

COMPUTER SKILLS

Proficient in MS Outlook, MS Word, MS Excel, Internet, Viewpoint-Vista.

REQUIRED ATTRIBUTES

The requirements listed below are representative of characteristics and demonstrated capabilities sought to perform this job successfully.

• Attention to detail and accuracy is a requirement.
• Extremely high level of ethics when conducting purchasing transactions.
• Ability to read and interpret policy and procedures correctly.
• Ability to work independently under various levels of pressure.
• Ability to effectively respond to a wide range of urgent requests and changes on a regular basis.
• Ability to communicate effectively with vendors, products representatives, project & jobsite staff and office personnel.
• Ability to work in a fast-paced office with changing demands and aggressive time deadlines.

LANGUAGE SKILLS

Must have the demonstrated ability to effectively communicate, cooperate, and collaborate with multiple levels of employees, vendors, and suppliers.

PHYSICAL DEMANDS:

Note: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT:

Note: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine.

EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process - it is probably fraudulent.

This job has expired.