Project Coordinator
AVI-SPL

Job Summary

Responsible to assist Project Management in Audio Visual systems integration project tasks and have/acquire the skills to manage smaller complexity integration projects as required to achieve time, scope, budget, quality, safety and customer satisfaction requirements.

Essential Duties and Responsibilities

• Assist Project Management / manage the coordination of project activities, including change management, ensuring timely and on-budget completion of project deliverables meeting client scope and quality requirements, all according to established AVI-SPL Project Management principles and procedures
• Review and acquire a thorough knowledge of contract documents for each assigned project including, but not limited to: project scopes of work, bid drawings and specifications, contract, subcontractor scopes of work, and construction schedules.
• Understand project schedule and assist in coordination of appropriate resource scheduling for all required project tasks.
• Assist / facilitate discovery and documentation during internal project kick-off meetings as needed
• Attend external project kick-off meetings with all necessary external stakeholders as well as applicable internal resources as required.
• Assist / facilitate internal and external project communication and documentation by keeping accurate files and records of project status and activities.
• Respond to communications from customers regarding problems or concerns in a timely and professional manner as directed.
• Understand / compile job progress reports. Raise any issues to Project/Office Management for proper escalation.
• Review daily site progress reports from lead technicians and respond to needs identified.
• Facilitate ordering of equipment and materials for projects after engineering approval.

• Assist in the management of equipment distribution and shipping through pick ticketing, packing slip and sign off process requirements.
• Assist Management through the change order process through assurance that any scope, schedule, cost or change of terms are handled in accordance with AVI-SPL change order procedures.
• Assist with verification of quality of work performed by internal resources and subcontractors.
• Ensure all closeout/as-built documentation is created and stored in proper location for service and/or future office reference.
• Engage Corporate Departments/Personnel as needed.
• Maintain and develop strong relationship with customers with direct interaction with focus on improving customers’ perception of on time delivery, quality, responsiveness, problem solving and service.
• Achieve project results to satisfy customer requirements to obtain AVI-SPL Net Promoter Score goals.
• Other duties assigned as needed

• Work directly Project Management resources and/or independently to accomplish assigned tasks in a timely and effective manner.
• Proactively plan and assist in solving technical, personnel and other project related issues.
• Understand and assist with the maintenance of project budgets.
• Understand Audio Visual system functionality and installation processes and techniques.
• Accurately read and comprehend project technical and construction documents.
• Proficient with Microsoft Office (Word, Excel, Outlook), Microsoft Project and Adobe Acrobat.
• Effectively manage tasks and resources to meet project objectives.
• Self-starter capable of working independently and ensuring to meet deadlines.
• Excellent communication and interpersonal skills, both verbal and written.
• Ability to balance multiple tasks with changing priorities.
• Demonstrate time management skills with attention to detail.
• Valid Driver’s License and a Motor Vehicle Record that meets AVI-SPL Driving Privileges standards.
• Ability to travel to various job sites as required.

• Demonstrated experience as a Project Coordinator in the Audio Visual, Construction, Technology or related industry preferred
• Formal education in Audio Visual, Construction, Technology or related field preferred
• Minimum high school diploma or equivalent is preferred