Printing Production Coordinator - Illini Union
University of Illinois

Printing Production Coordinator - Illini Union

Illini Union

Applications are now being accepted for the Printing Production Coordinator - Illini Union position for Illini Union at the University of Illinois at Urbana-Champaign.

As the community center of the University, the Illini Union draws together all members of the University with approximately 16,000 visits of students, faculty, staff, alumni, and guests on a daily basis. We are seeking individuals with diverse backgrounds who can help create and foster communities that strive toward this vision. This includes supporting the academic mission of the University by developing environments conducive to student learning and academic success, respecting, appreciating, and advocating for the diversity of our student population, and supporting the holistic development of all our students.

Job Summary
Reporting to the Assistant Director of Illini Union Document Services, the Printing Production Coordinator (PPC) works with customers to plan, edit, and execute printing and mailing orders, including, but not limited to stationery, manuals, newsletters, brochures, posters and postcards.

Duties & Responsibilities

Provides customers with time and cost estimates for potential printing and mailing and verifies that incoming stationery and business card orders comply with the University's brand standards.

Enters pricing into job orders and monitors the cost of goods for manufacturing and the costs entered into the Avanti printing management system to ensure that the department's costs are being covered. Participates in Banner transaction verification, purchase order creation and renewal and audits of the pricing established for Campus Mail and Illini Union Document Services.

Research, monitor, and order paper and envelope stocks for printing, and production supplies for mailing. Enters purchases into the Chrome River system and submits invoices to Payables for processing and payments. Monitors meter postage and stamp balances and refreshes accounts as needed. Provides documentation and tracking for all departmental purchases.

Takes in orders from customers at the front counter, by phone and via the departmental email and web-to-print system, places files in the approved shared server location, and enters customer information and order specifications into the Avanti Print Management System.

Arranges for the delivery of proofs, reviews proofs with customers, and notifies production staff when proofs need updates or are approved. Communicates pick-up and delivery needs to Document Services' delivery staff and verifies the delivery status of jobs.

Maintains production files for the department, including samples of finished printed pieces and prepares reports as needed for the department, Illini Union, and Student Affairs.

Supervises student and temporary employees who are working in the administrative and customer service areas, represents Illini Union Document Services at departmental and campus events, demonstrates professionalism and courtesy, and performs other duties as assigned.

Additional Physical Demands
• Work at a computer workstation at least 50 percent of each workday.
• Must be able to work under pressure in stressful situations and be able to manage numerous projects simultaneously.

Minimum Qualifications
High school diploma or equivalent.
Three (3) years (36 months) of work experience that provided an overall knowledge of the total operation of a print shop.

Knowledge, Skills and Abilities

Knowledge of procedures, processes, equipment, and terminology utilized in the printing trade.

Knowledge of Microsoft Office - Outlook, Excel, and Word and other computer programs.

Knowledge of cost accounting methods.

Knowledge of scheduling and invoicing.

Skill in verbal and written communication.

Skill in organizing work assignments, managing multiple tasks, and responding quickly and effectively to challenges.

Skill in identifying and solving problems.

Skill in time management.

Ability to be detail oriented.

Ability to perform basic math.

Ability to lift heavy materials.

ability to stand or sit in one position for long periods of time

Ability to supervise

Ability to perform clerical tasks.

Appointment Information
This is a 100% full-time Civil Service 0925 - Printing Production Coordinator position, appointed on a 12-month basis. The expected start date is as soon as possible after 1/3/2023. Salary is commensurate with experience.

For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx .

Application Procedures & Deadline Information
Applications must be received by 6:00 pm (CST) on January 05, 2023 . Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. For further information about this specific position, please contact Illini Union Shared HR & Admin Services at 217-333-3660 or iustaffdevelopment@mx.uillinois.edu. For questions regarding the application process, please contact 217-333-2137.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, COVID-19 vaccination requirement, and employment eligibility review through E-Verify .

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted through the reasonable accommodations portal , or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing accessibility@illinois.edu .

Requisition ID: 1014221
Job Category: Technical
Apply at: https://jobs.illinois.edu

This job has expired.