Legal Administrative Billing Assistant
Shearman and Sterling

Job Description

Role Summary

Provide legal administrative and billing support to the Global Co-Managing Partner and Global Head of Disputes, working closely with and under the guidance of the Executive Assistant.

Key Responsibilities

• Coordinate and schedule multi-party/time-zone calls, meetings, travel and other events, and manage highly active calendar in Outlook.
• Enter diary narratives into Intapp.
• Handle all aspects of bill preparation, including, for example: initiate pro formas; review, categorize, edit and transfer time entries; prepare and finalize bills for partner review; mail or submit bills electronically; track outstanding client bills and follow up with partners, clients or revenue group to resolve payment or outstanding issues.
• Prepare and submit expense reports using Chrome River.
• Support new business intake, including, for example: request and follow-up on conflict checks; prepare forms to open new client matters; submit electronic approvals.
• Answer telephone calls, promptly convey accurate messages, and execute appropriate follow-up to ensure closure/response.
• Manage contacts lists in Outlook and/or Interaction.
• Execute various additional administrative duties, including, for example: creating and maintaining paper and electronic files; handling photocopy, scanning, and print requests.
• Create, edit, format and proofread letters, memos and other documents using Microsoft Word, PowerPoint, Excel, iManage, and Change-Pro as necessary. Compose routine correspondence and emails, as needed.
• Assist with the coordination of business development, marketing, social and other events.
• May assist partner with personal requests (i.e., maintaining personal files, contacts, calendar).
• Other duties and responsibilities as assigned.

Knowledge, Skills & Attributes

• Excellent client service and verbal and written communication skills
• Strong attention to detail and accuracy
• Strong knowledge of computers and software applications (MS Word, Excel, PowerPoint, iManage, Outlook, Interaction, Elite, Intapp and Chrome River, specifically)
• Hands-on legal billing experience (handling all aspects of billings and collections)
• Ability to prioritize and handle multiple concurrent tasks
• Ability to think clearly and work well under pressure in a demanding environment
• Ability to exercise judgment, diplomacy and discretion in handling matters of a confidential and sensitive nature
• Strong calendaring skills (view, edit, send, create and respond on partner's behalf)
• Strong interpersonal skills, with the ability to work effectively and flexibly with colleagues and clients all levels
• Ability to influence without authority
• Ability to master new technology using on-line training tools

Education & Experience

• At least five years of secretarial experience preferred (legal secretarial experience preferred)
• 4-year college degree or equivalent preferred
• High school diploma or GED required

Physical Activity/Other Miscellaneous

• Flexibility to work outside standard business hours as required, including morning, evening and weekends
• Ability to work at 599 Lexington Avenue location on regular basis
• Ability to lift and carry up to 15 pounds

Shearman & Sterling's compensation is merit-based. The good faith, annualized salary range for this position is $70,000 to $100,000 depending on the candidate's overall experience and other job-related factors permitted by law such as, education, training, other responsibilities. The annual salary range listed is just one component of Sherman & Sterling's total compensation and benefits package which includes a discretionary bonus, paid leave, life, health, accident and disability insurance; and a 401(k) plan.

Location(s)
New York-599

This job has expired.