File Room Assistant
Beacon Hill Staffing Group, LLC

New York, New York


Top Global Private Equity firm seeks to hire Temporary File Room Assistants for long term temp contracts. These roles will be based at our client's new offices in Hudson Yards. The Temp File Room Assistants work staggered schedules between 7:00am - 8:00pm Monday - Friday. Flexibility with hours is desired.

Responsibilities:

  • Document production, document binding, laminating, scanning, destruction, retention and research requests
  • Maintenance of copiers, desktop printers, shredders, postage meters/scales and other office equipment
  • Oversee and approve KKR stationary requests
  • Management inventories of KKR stationary, FEDEX shipping supplies, tab supplies, and document binding supplies
  • Troubleshoot copier/desktop printer issues. Arrange for service calls as needed
  • Perform quarterly desktop meter readings
  • Office supply procurement
  • Invoice coding
  • Courier and freight logistics
  • Preparation of outgoing FEDEX pouches to KKR domestic and international offices
  • Maintain shipping backup for all outgoing accountable materials
  • Maintain MFD consumables inventory on all floors
  • Maintain log of all outgoing certified return receipt mail
  • Post outgoing mail and deliver to mail center in the building lobby. Sort and deliver incoming US Mail. Deliver certified, registered, insured, express, priority mail to US Post Office. Process incoming and outgoing courier packages
  • Distribute interoffice mail
  • Facilitate E-Fax transmissions
  • Run errands for executives as requested
  • Facilitate freight deliveries between floors
  • Remain up to date with all training and certifications requested by compliance

Qualifications:

  • Ability to comfortably lift 30-50 lbs.
  • 2 + years of relevant file room, printing experience
  • A white glove customer service mentality
  • Flexibility, team player orientation and willing to pitch in wherever needed
  • Resourceful
  • Ability to meet urgent deadlines and be calm under pressure

Compensation:

  • $25hr - $32hr depending on experience

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)



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