Executive Assistant II- Cyber Security
Dexcom, Inc

San Diego, California

Provides assistance to the Vice President of Cyber Security Engineering by coordinating a wide variety of administrative functions including schedule management, travel management, and acting as a liaison to all internal and external entities. This position requires an energetic, highly organized and self-motivated person who is flexible and resilient.

Duties and Responsibilities:

  • Manage all aspects of executives' schedule including coordinating meetings, preparing agendas,
  • Represents the executive by welcoming visitors and conducting them to the appropriate area or person; reviews correspondence; arranges company dinners and other corporate functions; answers questions and meeting requests directed to the executive.
  • Completes projects and special assignments by establishing objectives; determining priorities; managing time; gaining cooperation of others; monitoring progress; problem-solving; and making adjustments to plans.
  • Screens all incoming calls/messages and correspondence.
  • Arranges corporate travel and meetings by developing itineraries and agendas; books other transportation; arranges lodging and meeting accommodations; manages expense reports while adhering to company policies and procedures.
  • Handles sensitive information appropriately and maintains confidentiality of all personal and corporate matters.
  • Works with all types and levels of people effectively to coordinate events.
  • Assists with onboarding the executive's new hires that report directly to him.
  • Orders and delivers catering for breakfast and lunch meetings.
  • Coordinates offsite and onsite team meetings and team buildings.
  • Creates a weekly e-newsletter that is distributed weekly to the security team.
  • Helps record minutes and action items at key security team meetings
  • Orders and maintains supplies and arranges for equipment maintenance.
  • Performs other security organization administrative duties as required.

Essential Skills:

  • Must have 3 plus years successful experience in a similar role.
  • Must have excellent written, verbal, analytical and interpersonal skills and have the ability to effectively and professionally work with all levels of employees.
  • Must be accessible at various times outside of a typical workday and possibly weekends to make changes to travel and schedules.
  • Must be available to travel to security team events for onsite coordination.
  • Organizational and planning skills; communication skills; confidentiality; attention to detail and accuracy; judgment and independent decision-making ability; problem analysis and problem solving skills; adaptability; initiative; information gathering and monitoring skills.
  • Must also be self-disciplined, self-motivated, extremely flexible, detail oriented, accurate, thorough and dependable.

Preferred Qualifications:

  • Writing and editing skills; technical and computer expertise (Microsoft Office); possess advanced computer skills along with the ability to train others on system usage
  • A Bachelor's Degree in Business, Organizational Management, or other similar degree is preferred but not required
  • Experience working in a Cyber Security Organization is also preferred but not required.
  • Skilled in building Microsoft Power Point Presentations

Travel Required:
  • Up to 25%

Experience and Education

  • Typically requires a Bachelors degree and a minimum of 2-5 years of related experience.

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