Department Coordinator
Beacon Hill Staffing Group

Boston, Massachusetts

Department Coordinator (A1305111MW)

Our client, a private university in Waltham, MA, is seeking a Department Coordinator to assist in administration in regards to office operations, payroll management, procurement, and financial accounting. This positions requires skills in communication and proficiency in management skills. Qualified candidates are encouraged to apply!

Pay: $22-23 per hour based on experience

Schedule: Mon-Fri, 9am-5pm (35 hrs/wk)

  • Responsibilities include handling the needs of the Professors as well as the undergraduate and graduate students, organization and entry of expenditures related to payroll, reimbursements, human resources paperwork, procurement, reconciliation, and PhD stipend paperwork.
  • The position requires a high degree of skill in communicating with staff, faculty, senior university administration, vendors, and the general community. The position also requires computer proficiency and the ability to manage multiple projects and deadlines in a fast moving department.


  • Written/Verbal Communication - Extensive use of verbal and written skills. Daily communication includes interacting with staff, students, senior administration, as wells as prospective students and vendors. May explain and offer guidance on routine procedures.
  • Knowledge - Knowledge of fundamental university concepts, practices and procedures with ability to apply in routine situations. Functional knowledge of Microsoft Office Suite and/or Google Office Suite.
  • Collaboration/Service - Has contact with other professional staff and/or external contacts to give or obtain information or deliver service. Results can affect own functional area.
  • Decision Making - Decisions generally affect own job or specific functional area.
  • Problem Solving - Problems are varied, requiring analysis or interpretation of the situation. Problems are solved using knowledge and skills, general precedents and practices.
  • Independence of Action - Results are defined. Sets own goals and determines how to accomplish results with some guidelines. Supervisor/manager provides broad guidance and overall direction.

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting

We look forward to working with you.

Beacon Hill. Employing the Future (TM)

Disability Inclusion Jobs

Gain Access

Add Your Resume

Add your resume to our resume database that can be searched by employers looking to hire!

Job Alerts

Stay up to date with job alerts! Customize your alerts based on a specific area, category and receive weekly updates!

Sign up now to gain access!

More Admin and Secretarial jobs

Beacon Hill Staffing Group, LLC
Pittsburgh, Pennsylvania
Posted 3 days ago
Beacon Hill Staffing Group
Lexington, Massachusetts
Posted 1 day ago
Beacon Hill Staffing Group
Boston, Massachusetts
Posted 1 day ago
View Admin and Secretarial jobs ยป

Share Inclusion Job

Department Coordinator is also posted to sites within our Inclusion Job Network.

Disability inclusion jobs logo
Asian inclusion jobs logo
Black inclusion jobs logo
Diversity inclusion jobs logo
LGBTQ inclusion jobs logo
Seniors inclusion jobs logo
Women inclusion jobs logo
Hispanic inclusion jobs logo