Coordinator 2, Research Operations Support (Lyle School of Engineering)
Southern Methodist University Inc

Dallas, Texas


Description

Salary Range:

Salary commensurate with experience and qualifications

About SMU

SMU's more than 12,000 diverse, high-achieving students come from all 50 states and 90 countries to take advantage of the University's small classes, hands-on research opportunities, leadership development, community service, international study and innovative programs. The University offers a strong foundation in the humanities and sciences and undergraduate, graduate and professional degree programs through eight schools.

Now in its second century of achievement, SMU is increasingly recognized for the ways it supports students, faculty and alumni as they become ethical leaders in their professions and communities. On the most beautiful college campus in the country, SMU Mustangs are energized by unbridled opportunities - from teaching, learning and research to creativity, performance and athletic endeavor.

About the Department:

SMU's Bobby B. Lyle School of Engineering, founded in 1925, is one of the oldest engineering schools in the Southwest. The school offers eight undergraduate and 29 graduate programs, including master's and doctoral degrees, through the departments of Civil and Environmental Engineering; Computer Science; Electrical and Computer Engineering; Mechanical Engineering; and Operations Research and Engineering Management. Lyle students participate in programs in the unique Deason Innovation Gym, providing the tools and space to work on immersion design projects and competitions to accelerate leadership development and the framework for innovation; the Hart Center for Engineering Leadership, helping students develop nontechnical skills to prepare them for leadership in diverse technical fields; the Caruth Institute for Engineering Education, developing new methodologies for incorporating engineering education into K-12 schools; and the Hunter and Stephanie Hunt Institute for Engineering and Humanity, combining technological innovation with business expertise to address global poverty.

About the Position:

The primary purpose of this position will be to process all documentation related to grants held within the Lyle School. This individual will be responsible for monitoring, reconciling and processing expenditure paperwork for each grant. Coordinator will work closely with the Associate Director of Research Support and the Associate Dean of Operations to ensure compliance standards related to research expenditures are met. The Coordinator for Research Support will work closely with

faculty to prepare and submit grant and contract purchase orders, assist with ensuring proper delivery of ordered items, and timely payment of invoices. The Coordinator will also assist PIs with ensuring students are hired correctly on the appropriate projects and that monthly PARs are submitted to the office of Grant & Contract Accounting.

We seek a Coordinator who shares our values of a diverse and equitable workplace based on collaborative teamwork, personal initiative, and a commitment to consistency and excellence.

Essential Functions:

  • Preparation of purchase orders, invoice processing and other logistical activities for grants and contracts. Ensure that paperwork is processed through the proper SMU offices for approval and payments in a timely manner. Assist faculty with hiring students on research projects and completing monthly PARs due to the Grant and Contract Accounting office.
  • Work closely with the Associate Director of Research Support and the Associate Dean of Operations to ensure compliance standards related to research expenditures are being met by PIs.
  • Work closely with the Associate Director of Research Support and the Associate Dean of Operations in developing internal process flows and close-out procedures for research projects. Work with the Grant & Contract Accounting office to ensure projects are closed out in a timely manner.
  • Work closely with Associate Dean of Operations to create a process to assist faculty in identifying future funding opportunities. Create communication to distribute information to faculty on a weekly basis.
  • Special projects and other duties as assigned.


Qualifications

Education and Experience:

High School Diploma or equivalent is required. Bachelor's degree is preferred.

A minimum of 3 years accounting experience with an emphasis in grant & contract accounting is required.

Experience in a college or university setting is a plus.

Strong research skills, using web based, print, investigative techniques and writing is highly preferred.

Microsoft Office (Word, Excel and PowerPoint) experience is required. PeopleSoft experience is a plus.

Knowledge, Skills and Abilities:

Candidate must have outstanding written communication skills, including the proper use of spelling, grammar and punctuation, with the ability to produce error-free communications.

Candidate must have excellent interpersonal skills, as well as oral communication and presentation skills. Must have the ability to communicate effectively with a wide range of constituencies in a diverse community.

Candidate must have well organizational skills that include effective planning and time management skills. Strong multi-tasking and problem-solving skills are necessary.

Candidate must have excellent customer service skills.

The candidate must be able to handle information with complete confidentiality and professionalism.

Must be attentive to details and be able to provide accurate information.

Occasionally required to work evenings or weekends to meet deadlines.

Physical and Environmental Demands:

This position must be able to:
  • Carry/lift 25 lbs.
  • Handle objects (dexterity)
  • Sit for long periods of time
  • Stand
Deadline to Apply:

This position is open until filled. Priority consideration will be given to those who apply by August 9, 2022.

EEO Statement:

SMU will not discriminate in any program or activity on the basis of race, color, religion, national origin, sex, age, disability, genetic information, veteran status, sexual orientation, or gender identity and expression. The Executive Director for Access and Equity/Title IX Coordinator is designated to handle inquiries regarding nondiscrimination policies and may be reached at the Perkins Administration Building, Room 204, 6425 Boaz Lane, Dallas, TX 75205, 214-768-3601, accessequity@smu.edu.

Benefits:

SMU offers staff a broad, competitive array of health and related benefits. In addition to traditional benefits such as health, dental, and vision plans, SMU offers a wide range of wellness programs to help attract, support, and retain our employees whose work continues to make SMU an outstanding education and research institution.

SMU is committed to providing an array of retirement programs that benefit and protect you and your family throughout your working years at SMU and, if you meet SMU's retirement eligibility criteria, during your retirement years after you leave SMU.

The value of learning at SMU isn't just about preparing our students for the future. Employees have access to a wide variety of professional and personal development opportunities, including tuition benefits.



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