Salary commensurate with experience and qualifications
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About the Department:
The mission of the Caruth Institute for Engineering Education is to conduct research and develop programs that create and facilitate educational pathways for youth, K-12 students, and undergraduates to engage in Engineering, STEM, and Design practices as preparation for entering and succeeding in 21st Century skills, professions, and workforce opportunities.
About the Position:
The Caruth Institute of Engineering Education Coordinator provides day-to-day office management, and administrative and logistical support to a strategic area within the Lyle School of Engineering. The coordinator tracks and administers general response/reporting requirements, manages projects independently, anticipates, tracks, organizes events as needed, and coordinates student workers and volunteers. The coordinator manages the receiving of visitors to the office, including students, faculty, staff, donors, prospective partners, and others. This position is a liaison with campus constituents and serves as the assistant to the Institute's Executive Director
- Manage day-to-day operations of the Caruth Institute, including internal processes such as initiating paperwork required for payroll, accounts payable, grants, contracts, purchasing, and project activities in collaboration with faculty partners, external collaborators, community partners, and members of the Institute.
- Provide administrative and logistical support to the Executive Director and the Institute. Ensures confidential handling of files. Oversee and coordinate support for the Executive Director in project, research, professional travel, coordinating CIEE sponsored conferences, and administrative duties, which may include making necessary decisions on behalf of the Executive Director in their absence.
- Assist the Executive Director in cultivating community partnerships. Handle communications and marketing responsibilities, participate in formulating the communication strategy, represent the Institute at internal and external events, create marketing materials and website content; create and maintain contacts database; coordinate external communications and publications.
- Independently lead some of the Institute's projects while supporting other initiatives. Proactively develop and manage relevant relationships. Manages projects to completion by prioritizing tasks, setting timelines, and monitoring progress. Participates in project research efforts. Supports the activities of the Institute; develop and execute seminars and other events as directed.
- Actively participate in the formulation and execution of fundraising strategies, working closely with the Executive Director, and members of the Caruth Institute for Engineering Education. Maintain the Institute's funding database. Carry out research on new funding opportunities and work with Executive Director on engaging with potential funders. Participate in writing and processing proposals, including related budgets. Ensure compliance with grants and contracts - maintain and track budgets and paperwork.
- Special projects as assigned by Executive Director.
- Occasional evening and weekend work will be required.
Education and Experience:
A Bachelor's degree is required. A bachelor's degree in Engineering or Education related field is preferred.
Three years of office management and administrative experience, preferably in an engineering or education field is required. Higher education experience is a plus.
Knowledge, Skills and Abilities:
The candidate must be highly organized and attentive to details. Must be proactive, a self-starter, and a problem-solver, seeking alternatives and solutions independently. Candidates with event planning experience are preferred. Marketing experience is a plus.
Web design experience is a plus, as well as the ability to adapt to new processes and technological advances.
Candidate must demonstrate strong interpersonal and verbal communication skills, with the ability to communicate broadly across the University and develop and maintain effective relationships with a wide range of constituencies. Must also demonstrate strong written communication skills. Candidates must possess the ability to produce error-free written communications.
Candidate must possess strong problem-solving skills with the ability to identify and analyze problems, as well as devise solutions. Must also have strong organizational, planning and time management skills.
Candidate needs to possess the ability to quickly learn new software: maintain and report data, survey results, and other related reports on an ongoing basis. Microsoft Office suite required. Website experience is preferred.
Physical and Environmental Demands:
- Sit for long periods of time
- Carry/lift 25 lbs.
- Handle objects (dexterity)
Deadline to Apply:
Priority consideration may be given to submissions received by: June 10, 2022 June 17, 2022
This position is open until filled
SMU will not discriminate in any program or activity on the basis of race, color, religion, national origin, sex, age, disability, genetic information, veteran status, sexual orientation, or gender identity and expression. The Executive Director for Access and Equity/Title IX Coordinator is designated to handle inquiries regarding nondiscrimination policies and may be reached at the Perkins Administration Building, Room 204, 6425 Boaz Lane, Dallas, TX 75205, 214-768-3601, firstname.lastname@example.org.
SMU offers staff a broad, competitive array of health and related benefits. In addition to traditional benefits such as health, dental, and vision plans, SMU offers a wide range of wellness programs to help attract, support, and retain our employees whose work continues to make SMU an outstanding education and research institution.
SMU is committed to providing an array of retirement programs that benefit and protect you and your family throughout your working years at SMU and, if you meet SMU's retirement eligibility criteria, during your retirement years after you leave SMU.
The value of learning at SMU isn't just about preparing our students for the future. Employees have access to a wide variety of professional and personal development opportunities, including tuition benefits.