Administrative Assistant - 502171
University of Richmond

Administrative Assistant - 502171

SUMMARY:

The Administrative Assistant performs a variety of administrative and staff support duties for the department. Assists and directs visitors, resolves administrative problems, and staffs events, as needed. Maintains a dotted line relationship with the Assistant Director, Business Operations in the Facilities department.

RESPONSIBILITIES:

Administrative Support

• Supports the administrative needs of the Business Office and Facilities, as directed.
• Provides typical office support: greets and directs visitors; resolves routine administrative problems and answers inquiries concerning activities and operations of department; accepts, screens, and routes telephone calls; maintains log of inquiries as required.
• Performs a wide variety of typical office duties, often confidential in nature, and operates a variety of office equipment. Maintains files, records, and other documents. Arranges meetings, maintains office calendars and schedules, and manages office supplies.
• Reconciles and processes invoices.
• Processes paperwork for real estate and other University transactions.
• Performs other duties as assigned.

QUALIFICATIONS:

• Ability to deliver excellent customer service, performing efficiently and courteously in a fast-paced environment.
• Ability to work cooperatively as part of a team.
• Ability to maintain confidentiality.
• Skilled in working with diverse groups of people, handling all interpersonal situations with tact and diplomacy.
• Skilled in problem solving and public relations.
• Excellent organizational skills; strong verbal and written communication skills.
• Strong knowledge of Microsoft Office Suite and database software; ability to learn new software.

EDUCATION & EXPERIENCE:

• A high school diploma or GED.
• 2 years' experience in administrative support functions in an office setting.
• Experience in higher education environment, preferred.

WORK HOURS:

• Part-time, non-exempt position
• Partial leave accruals (no health insurance)
• Work schedule is Monday, Wednesday and Friday 8:30 a.m. to 3:00 p.m., 20 hrs./week

SALARY STRUCTURE:
Pay Grade 3 (Hiring Range $15.88 to $18.68 per hour)

COVID-19:

The University of Richmond requires COVID-19 vaccinations for all students, faculty, and staff. The University allows exemptions to this requirement for religious, medical and strong personal conviction reasons. All newly hired employees must report their status within the first two weeks of employment.

ABOUT UR:

At the University of Richmond, we're creative, inclusive, and determined. We're Spiders, and our mission is to create positive change in the UR community and beyond. Located minutes from downtown Richmond, Virginia, the University of Richmond ( www.richmond.edu ) blends the intimacy of a small college with exceptional academic, research, and cultural opportunities usually found only at large institutions. There's only one place like Richmond.

UR is committed to developing a diverse faculty, staff and student body, and to modeling an inclusive campus community which values the expression of differences in ways that promote excellence in teaching, learning, personal development and institutional success. In keeping with this commitment, our academic community welcomes candidates from diverse backgrounds and candidates who support diversity. EOE

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