Administrative Assistant
Beacon Hill Staffing Group, LLC

We are seeking a highly organized and detail-oriented Administrative Assistant to support our operations at a large healthcare client in Baltimore, MD. The ideal candidate will be proficient in the Microsoft Office Suite, skilled in organizing both physical and electronic files, and capable of handling various administrative tasks such as copying, scanning, mail handling, and report preparation. The candidate must have reliable transportation and be able to physically lift between 20 to 40 pounds.

Key Responsibilities:

• File Management: Organize and maintain both physical and electronic files to ensure easy retrieval and efficient workflow.
• Microsoft Office Suite: Utilize Microsoft Office applications (Word, Excel, Outlook, PowerPoint) to create, edit, and manage documents, spreadsheets, and presentations.
• Document Handling: Perform copying, scanning, and filing of documents as needed.
• Mail Handling: Receive, sort, and distribute incoming mail and prepare outgoing mail and packages.
• Report Preparation: Assist in the preparation of reports and other administrative documents as required.
• Office Supplies Management: Monitor and manage inventory of office supplies, placing orders as necessary to ensure adequate stock.
• Customer Service: Provide excellent customer service to staff, students, and visitors, addressing inquiries and resolving issues promptly.
• Data Entry: Accurately enter and update data in relevant databases and systems.
• Physical Tasks: Lift and move office supplies and equipment weighing between 20 to 40 pounds as needed.
• Miscellaneous Tasks: Assist with other administrative tasks and special projects as assigned.

Qualifications:

• Education: High school diploma or equivalent required. Associate degree or relevant certification preferred.
• Experience: Previous experience in an administrative or office support role preferred.
• Skills:
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational skills with attention to detail.
• Ability to manage multiple tasks and prioritize effectively.
• Excellent verbal and written communication skills.
• Ability to work independently and as part of a team.
• Physical Requirements: Ability to lift and carry items weighing 20 to 40 pounds.

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Beacon Hill Technologies, a premier National Information Technology Staffing Group, provides world class technology talent across all industries utilizing a complete suite of staffing services. Beacon Hill Technologies' dedicated team of recruiting and staffing experts consistently delivers quality IT professionals to solve our customers' technical and business needs.

Beacon Hill Technologies covers a broad spectrum of IT positions, including Project Management and Business Analysis, Programming/Development, Database, Infrastructure, Quality Assurance, Production/Support and ERP roles.

Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com .

We look forward to working with you.

Beacon Hill. Employing the Future™

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